Privacy Policy

Who We Are

Athena Digital (Systems) Limited is the controller of personal information collected through this website unless otherwise stated.

What We Collect

When you submit an enquiry or registration form through this website, we may collect information that you choose to provide, including:

• your first and last name;
• your email address;
• your telephone number;
• the contents of any message or enquiry you submit;
• your consent or communication preferences, where applicable.

Submitting a form is voluntary. However, if you do not provide information required by a particular form, we may not be able to respond to or process your request.

Technical and Website Information

When you use this website or submit a form, certain technical information may also be recorded automatically for security, attribution, administration and processing purposes. This may include:

• your IP address;
• browser and device information;
• user-agent information;
• the page from which you submitted your enquiry;
• referral information;
• the date and time of the request;
• campaign, referral or URL parameters associated with your visit, where present.

These technical details may be stored together with your enquiry so that we can identify its source, maintain the integrity of our systems and process the request correctly.

How We Use Your Information

We may use information collected through this website to:

• receive, review and respond to your enquiry;
• contact you about the Presentations & Proposal Support service or another service you have specifically asked us about;
• arrange an introductory or onboarding conversation where requested;
• administer registrations and enquiries and transfer them into our internal customer or enquiry-management systems;
• maintain records relating to enquiries and communications;
• identify the source of enquiries and understand the effectiveness of our website and promotional activity;
• prevent fraud, spam, abuse and unauthorised use of the website;
• comply with legal, regulatory and accounting obligations where applicable.

Legal Basis for Processing

Depending on the circumstances, we process personal information because it is necessary to respond to a request you have made and to take steps at your request before entering into an agreement, because we have a legitimate interest in operating and protecting our website and managing genuine enquiries, or because you have provided consent for a specific purpose.

Where we rely on your consent, you may withdraw that consent at any time. Withdrawal does not affect processing that took place before consent was withdrawn.

How We Store Your Information

Information submitted through our forms is stored on our server and may subsequently be transferred into systems used to manage enquiries and customer communications.

We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, alteration, disclosure, loss or misuse. Access is limited to persons and service providers who require it for legitimate business purposes.

How Long We Keep Your Information

Enquiry and registration information may normally be retained for up to 365 days after submission where it remains reasonably necessary for handling your enquiry, maintaining business records or following up on a service you requested.

Information may be deleted earlier where it is no longer required, or retained for longer where this is reasonably necessary to comply with a legal obligation, resolve a dispute or establish, exercise or defend legal claims.

Who We May Share Information With

Personal information may be accessed by authorised personnel of Athena Digital (Systems) Limited and by service providers that help us operate our website, host data, manage enquiries, provide communications or maintain our technical systems.

Where a third-party provider processes personal information on our behalf, we expect it to use that information only for the relevant service and subject to appropriate confidentiality and data protection requirements.

We may also disclose information where required by law or where reasonably necessary to protect our legal rights, users or systems.

International Data Transfers

Some technology or service providers used in operating the website or managing enquiries may process information outside Cyprus or elsewhere outside the European Economic Area.

Where personal information is transferred internationally, we take appropriate steps to ensure that the transfer is made in accordance with applicable data protection requirements.

Contact and Marketing Communications

If you submit an enquiry, we may contact you using the details you provide for the purpose of responding to that enquiry and discussing the service you requested.

Where separate consent is required for promotional or marketing communications, we will request that consent before sending such communications.

You may ask us to stop marketing communications at any time.

Consent

Where a form relies on consent, you will be required to take an affirmative action, such as selecting an unchecked consent box. Consent boxes are not pre-selected.

Your Data Protection Rights

Subject to applicable law and the circumstances of the processing, you may have the right to:

• request access to personal information we hold about you;
• ask us to correct inaccurate or incomplete personal information;
• request deletion of your personal information in applicable circumstances;
• request restriction of certain processing;
• object to certain processing, including processing for direct marketing;
• receive certain personal information in a portable format where the right to data portability applies;
• withdraw consent where processing is based on consent.

To exercise a privacy right or ask a question about personal information we hold about you, please use our contact page.

Complaints

If you believe that your personal information has been handled incorrectly, we encourage you to contact us first so that we can investigate your concern.

You also have the right to lodge a complaint with the relevant data protection supervisory authority. In Cyprus, the supervisory authority is the Office of the Commissioner for Personal Data Protection.

Cookies and Similar Technologies

Information about cookies and similar browser technologies used by this website is provided in our separate Cookie Policy.

Where optional analytics, advertising or similar technologies are introduced, their use and any applicable consent choices should be described in that policy and presented to visitors where required.

Third-Party Websites and Services

This website may contain links to third-party websites, platforms or services. Their privacy practices are controlled by their respective operators and are not governed by this Privacy Policy. We recommend reviewing their privacy information before providing personal information to them.

Changes To This Policy

We may update this Privacy Policy from time to time to reflect changes to our website, services, processing activities or legal requirements.

The current version will always be published on this page.

Contact Us

Questions about this Privacy Policy or the way we handle personal information can be submitted through our contact page.